A bidder conference, also called a pre-bid conference, is a meeting between the people in charge of a project or contract and the people who want to bid on it. At a bidder conference, the goal is to give potential bidders information about the project or contract and answer any questions they might have.
Usually, the bidder conference happens soon after the request for proposal (RFP) or request for quotation (RFQ) has been sent out. The contracting organisation may tell potential bidders about the project’s scope, the criteria for judging it, the timeline, and other important details they need to know in order to submit a competitive bid.
Bidders can also use the bidder conference to ask questions and get more information about anything that has to do with the project or contract. This can help make sure that all bidders know exactly what is needed and what is expected of them, so they can submit bids that are correct and full.
Most of the time, you don’t have to go to a bidder conference, but those who are serious about submitting a bid should. Bidders can get a competitive edge by going to the conference and getting valuable information and insights that may not be available anywhere else.
In short, a bidder conference is a meeting between the people in charge of a project or contract and the people who might want to bid on it. Its goal is to give information, answer questions, and make sure that all bidders understand what is needed and what is expected of them.
Usage
It is used in procurement management
