Change Control System
A Change Control System (CCS) is a formal way to track and manage changes to a system or project. It is a structured way to handle requests for changes, and it helps make sure that changes are made in a controlled and consistent way. The goal of a CCS is to make it less likely that mistakes, delays, or cost overruns will happen when a system is changed.
Change control systems usually include the following steps:
Change Request: The first step is to ask for a change. This could be started by anyone involved in the system or project, like project managers, team members, or clients.
Evaluation: A designated person or group looks at the change request to see if it is possible and what effects it might have on the system or project. Things like time, cost, risk, and possible benefits could be taken into account in this evaluation.
Approval: The change request is approved if the right authority or committee thinks it can be done and is a good idea. The approval may depend on certain conditions, and the change may not happen until more steps are taken.
Implementation: The approved change is carried out according to a plan that has already been made. This plan could include testing, writing, training, and talking to people.
Once the change has been made, its effectiveness is looked at to make sure it has had the desired effect and that any unintended side effects have been found and fixed.
Closure: The last step is to officially close the change request and write down what has changed in the system or project.
A Change Control System is an important part of project management, and it is especially important for complex systems and projects that involve a lot of different people. It makes sure that changes are made in a clear and controlled way, so bad things are less likely to happen and project goals are more likely to be met.
Usage
It is used in scope management / project monitoring, and control