Process analysis is a way to look at a process, figure out how it works, and make it better. It includes finding the steps or tasks in a process, figuring out how they relate to each other, and finding places where the process can be improved.
Usually, the following steps make up a process analysis:
1. Define the process. Clearly describe the process being analysed and list the actions, inputs, and results.
2. Make a map of the process. Make a process map or plan that shows the process from beginning to end. This helps find possible bottlenecks, tasks that are already being done, or places where things could be better.
3. Collect data: Get information about the process, such as cycle times, waiting times, flaws, and failures. This helps find places where changes can be made to make things work better and lose less.
4. Analyse the data: Look at the data you’ve collected to find trends and patterns that might show where you need to make changes.
5. Find ways to improve. Based on the study of the data, find ways to improve, such as lowering cycle times, getting rid of unnecessary tasks, or making communication and teamwork better.
6. Make a plan for growth. Make a plan for putting the changes you’ve found into action. This plan should include giving responsibility for each change, setting timelines and goals, and figuring out how to measure success.
7. Put the changes into action and keep an eye on them. Put the plan into action and keep an eye on the process to make sure the changes work and last.
Overall, process analysis is a useful tool that helps organisations improve their processes, cut costs, become more efficient, and make customers happier. It helps organisations figure out where they can improve and make changes that will make their product or service better.
Key Points
– A story map is similar to a visual project plan, except it is structured around tales or tasks.
– It organizes all of the labor required for a project in a story-based sequence, similar to chapters in a book.
– You begin by organizing the big picture items, such as important plot arcs, at the top.
– Then, beneath each major section, you break down the smaller activities or storylines in the sequence in which they would occur.
– It’s similar to creating a roadmap to assist everyone comprehend the project’s trajectory.
– Helps teams see the big picture and understand what has to be done step by step.
