A Project Scope Statement is a document that describes a project’s outputs, goals, limits, and needs. It is the basis for project planning, performance, and control. It makes sure that everyone involved in the project has the same idea of what it will do and what it won’t do.
Throughout the project’s lifecycle, the Project Scope Statement is used as a guide for making decisions, handling changes, and keeping track of the project. It helps stop scope creep by making it clear what is and isn’t in the project’s scope. It also gives you a way to manage expectations, talk to partners, and make sure the project is delivered successfully.
Here are some of the most important parts of a Project Scope Statement:
1. Project Objectives: This part talks about the project’s main goals and objectives. It tells what the project wants to do and gives the project team a clear direction.
2. Project Deliverables: This section lists the exact outputs and results of the project, both those that can be seen and those that can’t. It talks about the key products that the project’s stakeholders will get at the end.
3. Project Boundaries: This part sets the limits of the project’s reach. It says what is part of the project and what isn’t. It helps set standards and keep things from getting out of hand.
4. Project Requirements: This part explains what the project needs to do and what it doesn’t need to do. It lists the features, qualities, and abilities that the project deliverables must have in order to meet the wants and expectations of the stakeholders.
5. Project Constraints: This part lists the limits, restrictions, or conditions that may affect the project. It includes things like price, time limits, availability of resources, regulatory requirements, and any other things that need to be taken into account when a project is being done.
6. Assumptions: This part lists the assumptions that were made when the project scope was being defined. Assumptions are things or situations that people think are true but haven’t been proven yet. They could affect how a project is planned, how risks are evaluated, and how decisions are made.
7. Identifying Stakeholders: This part lists the main people who have an interest in the project and who may be affected by how it turns out. It lists both internal and external stakeholders and gives a brief description of their roles and duties.
8. Approval: This part has a place for the Project Scope Statement to be read and approved by the people who have a stake in the project. Before planning and carrying out the rest of the project, it makes sure that everyone involved agrees on the project’s goals and limits.
