A change request is a written request to make a change to a project’s scope, timing, money, or some other part of its plan. Change requests are usually made when there is a need to make a big change to the project, such as a change in the project goals, a change in the project plan, or a change in the project money.
Usually, the following steps make up the change request process:
Request Start: A change request is made when a partner realizes that the project plan needs to be changed. This could mean filling out an official change request form, writing down the suggested change, and sending it to the project manager or change control board for review.
Review and Analysis: The project manager or change control board looks over the change request to see how it will affect the project plan. This could mean looking at the suggested change to see if it is possible, figuring out how it will affect the project’s timeline and money, and figuring out what risks and benefits it might have.
Approval or Rejection: Based on the study and research, the change request is either accepted or turned down. If the change is accepted, it is added to the project plan and shared with the right people. If the request is turned down, the person who made the change request is told why it was turned down.
Implementation: If the change is accepted, it is put into place based on the plan that was approved. This could mean changing the project plan, updating the project paperwork, and telling the right people about the change.
Monitoring and Control: Throughout the project, the effect of the change is watched and controlled to make sure it doesn’t hurt the project schedule, money, or other parts of the plan. Any problems or risks that come with the change are dealt with quickly so that they have as little effect on the project as possible.
Change requests are an important part of project management because they give partners a chance to suggest changes to the project plan that may be needed to meet the project’s goals or adapt to new situations. By following an organized change request process, project managers can make sure that changes are carefully reviewed and put into place in a controlled and effective way, reducing the chance that the project will be late or cost more than expected.
